IA-RPT-2025-007: Health & Safety¶
Internal Audit Report — HSQEMS
Audit Details¶
| Field | Details |
|---|---|
| Audit Report Number | IA-RPT-2025-007 |
| Date Raised | 17/04/2025 |
| Audit Reference | IA-2025-007-HEALTH |
| Auditor | Sean Ashton, Operations Manager |
| Reviewed By | Dragos Ciordas, Director |
Executive Summary¶
Examined H&S processes against ISO 45001:2018 and relevant legislation. Strong documentation practices, particularly method statements. Comprehensive hazard identification. Three minor non-conformities identified: subcontractor documentation, emergency procedures, PPE verification. Two improvement opportunities: near-miss reporting, digital document control.
Introduction¶
Part of 2025 internal audit programme. Focused on occupational H&S documentation and implementation per ISO 45001:2018, including project documentation (CRGI/MS038 for Portable Foods Wrexham project).
Aims & Objectives¶
- Hazard identification, risk assessment, and risk control processes
- Comprehensive method statements for site activities
- H&S controls for high-risk activities
- Compliance with H&S legislation
- Effective emergency procedures
- Appropriate documentation and records
Audit Method¶
- Document review of H&S procedures and method statements (specifically CRGI/MS038)
- Risk assessments and records review
- Interviews with key personnel
- Sampling of records for compliance verification
- Assessment of documentation against regulatory requirements
Non-conformities¶
| No. | EQMS Element/Process | Summary | CAR No. | Due Date |
|---|---|---|---|---|
| 1 | Subcontractor Documentation | Opportunity to enhance documentation verification process for subcontracted specialists | CAR-2025-007 | 08/06/2025 |
| 2 | Emergency Procedures | Site-specific emergency procedures in method statements could benefit from more detailed evacuation routes | CAR-2025-008 | 08/06/2025 |
| 3 | PPE Verification | No formal verification process to ensure PPE compliance for food production environments | CAR-2025-009 | 08/06/2025 |
Corrective Action Summary¶
CAR-2025-007: Implement standardised documentation verification checklist.
CAR-2025-008: Update method statements with site-specific emergency procedures including evacuation routes, assembly points, communication protocols.
CAR-2025-009: Implement formal PPE verification process for specialised environments with pre-visit checklists and on-site verification.
Conclusions¶
Robust H&S documentation system. Method Statement CRGI/MS038 demonstrates strong hazard identification, clear methodology, appropriate PPE for food production. Strong commitment to H&S in project planning. Proactive approach to food production environment requirements noteworthy.
Recommendations¶
- Enhanced near-miss reporting mechanism
- Digital document control solution
- Standardised site-specific emergency procedure templates for method statements
- Formal PPE verification process with checklists
- Standardised documentation verification checklist for subcontractors
Approval¶
| Role | Name | Position | Date |
|---|---|---|---|
| Prepared By | Sean Ashton | Operations Manager | 17/04/2025 |
| Reviewed By | Dragos Ciordas | Director | 17/04/2025 |
Corrective Action Close-out¶
All three corrective actions closed.
CAR-2025-007: Subcontractor verification through PQQs (DC:54), Supplier Evaluations (DC:55), Approved Supplier List (DC:26), SOP 5.3.
CAR-2025-008: Emergency procedures implemented in CRGI/MS038 with detailed evacuation routes, assembly points, nearest hospital, communication protocols.
CAR-2025-009: PPE verification through Client Site Visit RA (RA001), Technical Design RA (RA009), site-specific risk assessment process, pre-visit hazard identification.
| Role | Name | Position | Date |
|---|---|---|---|
| Actioned By | Sean Ashton | Operations Manager | 17/04/2025 |
| Verified By | Dragos Ciordas | Director | 17/04/2025 |
Document Ref: DC: 43 | Revision: 1 | Issue Date: 01/04/2025 Classification: CRGI Information